Staying safe on campus

Guidance on how you can stay safe and help protect our community

The effect of the Covid-19 pandemic means that working and studying on campus is somewhat different. The University remains committed to ensuring that students have the best learning experience possible, but we need to place the safety of our students and staff at the heart of everything we do.

Staff, students and visitors accessing University campuses should: 

  • Behave responsibly, following our safety on campus guidelines (outlined below) and government guidance, observing the measures in place to ensure our campuses are safe and Covid-informed.  
  • Wear a face-covering and give everyone plenty of space when moving around communal areas and in crowded spaces on campus, including corridors, catering outlets and libraries.
  • Clean workspaces before and after use, including the keyboard and mouse in PC areas, following the ‘It only takes a minute’ guidance.

Please be aware that in line with Government guidance there is currently no requirement to follow one way systems on campus and no restrictions on the number of people accessing lifts, staff kitchens and WC facilities. Signage across our campuses is currently being removed. 

Keeping our campuses safe

To keep the University a safe place to work and study we ask everyone to follow our safety on campus guidance

  • Behave responsibly, following our safety on campus guidelines and government guidance, observing the measures in place to ensure our campuses are safe and Covid-informed. 
  • Be proactive, knowing that guidance is likely to change regularly, taking responsibility to keep up to date with the latest information. 
  • Be respectful and give everyone plenty of space when moving around buildings and in communal areas (i.e. stairwells and corridors). 
  • Wear a face-covering in communal areas and in crowded spaces. 
  • Stay home if you are experiencing coronavirus symptoms or have tested positive. Please follow the University's Covid-19 reporting procedures 
  • Follow government guidance when travelling, including self-isolating (where required) when arriving in the UK from overseas. 
  • Be inclusive, supportive and sensitive towards others and the communities around us, remembering that everyone has experienced the pandemic differently.  

  • Students should check their personal timetable in the MyWLV app before they travel to campus
  • Arrive at the teaching room on time and exit promptly at the end of the session to avoid crowding communal areas.  
  • Wear a face-covering, unless exempt, when moving around and in crowded spaces. 
  • Use hand sanitiser when entering and leaving the room. 
  • Behave responsibly, following our safety on campus guidelines and any instructions outlined by the session leader. 
  • Avoid changing the room layout, moving chairs or furniture.  
  • Clean workspaces before and after use, including the keyboard and mouse in PC areas, using the cleaning products provided, following the ‘It only takes a minute’ guidance. 
  • Limit the sharing of any stationary or resources with other people.  

  • Wear a face-covering, unless exempt, when moving around and in crowded spaces.  
  • Use hand sanitiser when entering and leaving the office space. 
  • Avoid changing the room layout, moving chairs or furniture.  
  • Clean workspaces before and after use, including the keyboard and mouse, following the ‘It only takes a minute’ guidance.
  • Limit the sharing of any stationery or resources with other people.  
  • Behave responsibly, following our safety on campus guidelines and any local workspace or activity-specific risk assessments, observing the measures in place to ensure our campuses are safe and Covid-informed. 
 

Safety on campus FAQs

We encourage all students, staff, and visitors to wear a face-covering when on campus. This includes communal areas and when moving around in teaching and office spaces.  

We understand that not everyone can wear a face-covering for medical reasons, but if you can, then you must do so to help protect others. Exemption cards are now also available for collection on campus 

Collect a face-covering exemption card 

Exemption cards are available to collect for those who are unable to wear face coverings: 

  • City Campus: Wulfruna Building reception, Monday to Friday, from 9 am to 5 pm. 
  • Walsall Campus: Jerome K Jerome Building facilities desk/post room, Monday to Friday, from 9 am to 5 pm. 
  • Telford Campus: Angad Paul Building reception, Monday to Friday, from 9 am to 5 pm. 

Widely-recognised indicators of exemption, e.g. the sunflower symbol promoted by Hidden Disabilities Sunflower Scheme Limited, are also recognised by the University. 

While the Government has said social distancing is no longer mandatory, we recommend that you continue to give other people space when on campus. Please be respectful of the personal space of other people.

Last year, we decided to keep the Covid-19 signage that was in our buildings to enable us to re-activate measures quickly if required to do so due to local or national restrictions. Following recent announcements and changes to guidance, a decision has been made to begin a phased approach to removing the signage. 

Signage for ventilation will remain in place.

You should follow Government guidance and stay home for at least five full days if you are experiencing coronavirus symptoms or if you have tested positive. If you are on campus when your symptoms start, you must leave campus immediately, avoid touching anything and return to your home or residence.

Please follow our Covid-19 Reporting Procedures

Designated venues are no longer legally required to ask customers, visitors and staff to “check-in”. Although it isn’t a requirement, venues are strongly encouraged to retain their NHS QR code posters and therefore, the University is maintaining the NHS Test and Trace in our venues and continuing to ask individuals to check-in.

You can help protect our University community by downloading the official NHS COVID-19 contact tracing app. It's the fastest way of knowing when you're at risk from coronavirus both on campus and when you're out in the community. The more people that use it, the better we can reduce the spread of coronavirus.

Find out more

The UK Health and Safety Executive (HSE) states that a good supply of outdoor air can help reduce, but not eliminate, the risk of spreading coronavirus. The risk is further reduced by the use of face coverings and regular surface cleaning. 

Mechanical ventilation systems

Mechanical ventilation is the established system in our buildings that bring in fresh air from outside.

  • Our on-campus mechanical ventilation systems are operating within industry guidelines for conditions during the Covid-19 pandemic. This includes the operation of mechanical systems to maximise the full fresh air requirement for extended periods.
  • Mechanical ventilation systems within buildings are automated or operated via the use of sensors where appropriate. This is based on industry guidance and does not require any input from building occupants. 
  • If rooms have a combination of natural and mechanical ventilation, then windows can be opened to supplement the ventilation of that space. However, please be aware that access to fresh airflow is not a requirement because the mechanical systems meet industry guidelines.

Please be aware that rooms with mechanical ventilation where windows must not be opened are now identified by door posters.

Natural ventilation 

Natural ventilation comes from fresh air through open windows, doors or air vents.

  • Where permitted, windows should be opened by the room occupants for temperature and ventilation comfort.
  • In teaching spaces, where practicable, teaching staff should open windows fully between sessions to enable 'purging' of the room with fresh air in readiness for the next activity. 
  • Windows should be closed at the end of the working day.
  • Windows within WC areas and catering areas are being managed by the Estates and Facilities team.

Due to the ventilation systems in place, we request that no one open windows in the Millennium City Building (MC) and the Housman Building (MX). These spaces have a different type of cooling system, and the addition of any windows being open will cause various issues.

Please be assured that all teaching rooms and offices across our campuses have ventilation that meets industry guidelines, whether mechanical, natural or a combination of both. Colleagues in Estates and Facilities are also undertaking increased checks on our building filtration systems.

 

You can help protect our University community by downloading the official NHS COVID-19 contact tracing app. It's the fastest way of knowing when you're at risk from coronavirus both on campus and when you're out in the community.

The more people that use it, the better we can reduce the spread of coronavirus.

Find out more

Download the app to help protect our community

NHS Covid-19 app