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Digitisation Service (for Staff only)

Information for academics – how to request digitised extracts from books and journals.

Do you want to add scanned chapters/extracts from books or journal articles from published material to your teaching resources and make them accessible via your Reading Lists?

If so, you will need to add the details of the chapter/extract or journal article you require to the relevant Reading List in Leganto (please see below for the best way to do this).

Scanned extracts will be sourced and added to your Reading Lists by the University Digitisation Team, which is managed by Library staff, under the Copyright Licensing Agency (CLA) Higher Education Licence.

The CLA licence allows limited scanned extracts to be made from printed books, journals or magazines owned by the University.  Each scan can be viewed and downloaded by students registered on the relevant module.

Extent Limits

The limits as to how much can be included in a scan (per module) are as follows:

‌1 chapter, 2 articles, 1 scene from a play, 1 conference paper, 1 case, 1 story, 1 poem or 1 play from an anthology OR 10% of the total publication. Whichever is greater.

How to request a digitised extract from a book

Please make new requests for a digitised chapter or journal article by adding the details to the Reading List for which it is required. Please remember to click the My list is ready button once you have finished adding all of your requests.

  • Open the Reading List you want to add item(s) to.
  • Click on the + Add button at the top of your list (see below).

  • If the item you wish to add is already part of the Library's physical collections, choose Search the library. 

  • when the Search the library pane opens on the right-hand side, enter your criteria into the search box provided. You can look for resources by Title, ISBN, Author or Keyword.

  • Drag and drop the desired item into your list of citations. 

  • You will be prompted to tag it as Essential, Recommended or Wider Reading.

  • Once the item is in your list, click on the pencil icon to edit the item.

  • In the Citation panel on the right, change the ‘Type’ to Book Chapter or Article
  • Add as many chapter/article details as possible, such as chapter title, chapter number, journal title, ISSN, Volume and Issue numbers, start and end page numbers. These will help the Library to source the precise section you need.
  • Once amended, Save the details

If an item is not already available via LibrarySearch:

  • Click on + Add
  • Select Manual entry from the dropdown menu
  • Change the ‘Type’ to Book Chapter or Article
  • Add as many details as possible such as chapter title, chapter number, journal title, ISSN, Volume and Issue numbers, start and end page numbers
  • Save the details

Please remember to click the My list is ready button once you have finished adding all your requests.

Requests for scanned extracts usually take about a week to complete (but are often added within a few days.)

(Please be aware that some items may require longer for the Library to obtain a copyright fee paid copy or may be excluded from the CLA licence and cannot be scanned)

For further information on how to manage your Reading Lists using Leganto please see the Leganto Reading Lists page or download Leganto - a Guide to Managing Your Reading Lists (PDF 2.3MB).

If you need any help with this, please email your Liaison Librarian.