Formal Examinations

This page provides information on formal examinations only. Please refer to Canvas module topics and teaching timetables for information relating to the arrangements for any other types of assessment, such as in-class tests and time-constrained assessment.

Important Information

During the 2021/2 academic year there will be 3 main exam periods: 

Semester 1

  • Monday 10 January 2022 - Friday 14 January 2022*     * Depending on restrictions Semeter 1 Examinations may be extended into the following week 17-21 January 2022

Semester 2

  • Monday 9 May 2022 - Friday 20 May 2022

Resits

  • Monday 11 July 2022 - Friday 15 July 2022

 

Although most exams will take place during these main periods, some exams will take place at other times of the year, including:

  • Semester 3 - exams will take place between the 8th - 12th August 2022 for those studying in Semester 3.
  • Some PSRB courses have exams at different times throughout the year, in line with PSRB requirements.  This commonly applies to INYR and CRYR modues, as well as Nursing, Pharmacy and Law modules. If you are not sure then you should check with your Module Leader in the first instance. 

Provisional dates and date ranges for exams are published in Canvas.  Once the date and time have been set, Canvas will be updated with the final date, time and duration.  Personal exam timetables for main assessment weeks will be available via e: Vision approximately 4-weeks before the exam day. Students attending formal examinations will also be emailed when timetables are finalised. 

Where exams are spread across venues, it is important that you go to the room allocated to you.  Failure to do so will result in distruption.

During the Coronavirus (Covid-19) pandemic in 2020/1, measures were put in place to protect staff and students attending formal exams. 

In 2020/1, the majority of exams were replaced with alternative online assessments, designed to meet the same learning outcomes. 

Where alternative assessments were not possible, exams procedures were modified inorder to operate in a covid secure enviroment. If necessary, these measures may be implemented again in line with Government guidance.  You will be notified of any restrictions or requirements before your exam. 

 The University has a dedicated Covid-19 information webpage, including up to date advice: www.wlv.ac.uk/coronavirus

All students are expected to adhere to the Examination Regulations for Students.

Exam regulations should be read in conjunction with the Fit to Sit and Extenuating Circumstances policy, and any other policy relating to individual conduct. 

By entering an exam you are declaring that you are fit to sit the assessment and any claim for extenuating circumstances will become invalid. 

If you feel that you need support to sit your exams (e.g. due to disability, Specific Learning Difficulties, Dyslexia), please contact Student Support and Wellbeing (SSW) as soon as possible before your exams.

 

Requests for support for 2021/2 exams MUST be made by:

 

Semester 1 Exams (10th January 2022 - Friday 14th January 2022)

  • DEADLINE - Friday 29th October 2021

 

Semester 2 Exams (Monday 9th May 2022 - Friday 20th May 2022)

  • DEADLINE - Friday 25th March 2022

 

Resit Exams (Monday 11th July 2022 - Friday 15th July 2022)

  • DEADLINE - Friday 10th June 2022

 

 

Before your exam is due to take place, check that you are registered for the correct modules. If you are unsure that you are correctly registered please contact your Faculty Student Services for further support. 

Personal Timetable

  • If you are sitting an exam during one of the 3 main exam periods, you will receive a personal exam timetable via e:Vision.
  • Personal timetables will be available approximately 4 weeks before the day of the exam.
  • Where exams are spread across multiple venues, it is important that you check your personal timetable and only go to the exam room you have been allocated.  Failure to do so may result in you being late to your exam, and cause distruption to other students.

 Exam Start Times

  • Morning exams begin promptly at 9:30*.
  • Afternoon exams begin promptly at 14:00*.
  • Canvas exams may start at alternative times.
  • On occasion, start times may vary from the standard.

* Due to Covid-19 restrictions, details of exam start times, venues and when to arrive will be communicated to you closer to the day.  Start times may differ to the above to allow for social distancing.

Arriving to your Exam Late

Exceptionally, you may be able to enter the exam room up to 30 minutes after the official start time, but no later than this.  If you arrive late, you will not be given extra time at the end of the exam.  You cannot enter the exam room after the first 30 minutes. 

As a student you might need additional support (reasonable adjustments) in order to sit your exams, this could be due to disability, a specific learning difficulty (SpLD) or other short term or long term health problems.

Reasonable adjustments for exams include:

  • Use of an accessible exam room.
  • Being roomed separetely (with an Invigilator).
  • Additional time to complete exams.
  • Use of rest breaks.
  • Considerate marking.
  • Use of a PC.
  • Support from a Scribe or Reader. 
  • Being provided with an exam paper with large font, or printed on colour paper.

Requesting Support

If you require reasonable adjustments for exams you must register with Student Support and Wellbeing as soon as possible to be assessed.

Requests for support for 2021/2 exams must be made by:

 Deadline 
Semester 1 exams Friday 29th October 2021
Semester 2 exams Friday 25th March 2022
Resit exams Friday 10th June 2022

 

Already Have Support?

If you already have agreed reasonable adjustments, the Central Exams Team will contact you via email to confirm arrangements for your exams.  This will include your personal exam timetable.

If you do not receive an email detailing your exam arrangements 2 weeks prior to exams starting, please email specialexams@wlv.ac.uk 

 

Making a Late or Temporary Request for Support

If you need to make a late request for reasonable adjustments (after deadline) or need support on a temporary basis, you will need to contact Student Support and Wellbeing urgently.

It may not be possible for us to provide support for late requests, in which case you should contact your Faculty Student Services  and report to the exam venue as per your exam timetable on e:Vision.

 

No Longer Need or Want Support?

If you have reasonable adjustments and no longer need them, you must notify specialexams@wlv.ac.uk urgently in order to be seated in the main venue.  If you do not do this there is no guarantee that there will be sufficient space in the main venue to accommodate you. Students who are granted adjustments will forfeit future support by choosing to attend a main exam venue. 

 

Before Arriving at the University

  • Double check your timetable so you know where you need to go.  You must go to the correct room.
  • Check that you have the stationery needed for your exam.
  • Leave valuables at home, you will not be allowed to have these with you during your exam.
  • Bring your University ID card with you (or alternative photo ID if you do not have your University ID).  It is essential that your ID is confirmed before you are admitted in to the exam room.

 

When You Enter the Exam Room

You will be required to:

  • Place bags, coats and valuables in the area identified to you.
  • Turn off your mobile phone and any other electronic devices, and place these with your personal belongings, or in a clear bag (provided) under your desk.
  • Place your University ID card on the corner of the desk for the Invigilator to check and record your attendance.
  • Be quiet.  Strict silence must be observed at all times in exam rooms. 
  • Respect each other. You must not behave in any way that may disturb other candidates. Students causing a disturbance before or during an exam will be asked to leave the room and will be reported to Conduct and Appeals.
  • Be patient.  You must not read your question paper or start writing until given permission to do so.

Your exam may stipulate a period of ‘reading time’, and you may be able to make notes during this time.  The invigilator will confirm this with you at the beginning of the exam.

The Invigilator will make a short announcement informing you of what you should do in the event of an emergency (e.g. if the fire alarm sounds), if you become unwell or need to use the toilet facilities.  The exam will then start.

 

ID Check

You will be required to show your University ID card (or another form of photo ID if this is not available).

If you are wearing an item of clothing that makes confirming your ID difficult, you will be requested to remove the item enough so that your ID can be checked. This is also so that we can check that you are not wearing earbuds or concealing notes. This can be done in a private area if you'd prefer.

 

During the Exam

  • Read the instructions on the exam paper carefully, if you believe that there is an error, raise your hand to attract the attention of an Invigilator.  A member of the module team will normally be available at the beginning of the exam to address any problems with the paper.

  • Do not speak to, or communicate in any way with anyone except the Invigilator.  Students causing a disturbance before or during an exam will be asked to leave the room, and will be reported to Conduct and Appeals.

  • If you need to use the toilet, feel unwell or have a question for the Invigilator please raise your hand.

 

Academic Misconduct

Once seated in the exam room, you must not have on your person:

  • Notes, including any pieces of paper that could be mistaken for notes. Notes written on your body, on clothing, on drink bottles etc.
  • Mobile phones and other electronic devices capable of storing data.
  • Ear phones/buds.

If you are suspected of academic misconduct, the Invigilator will ask you to stop writing and leave the room with them.  You will be told the nature of the misconduct suspected, and asked to hand over notes or devices on your person.  If you were seen with an electronic device, a photo will be taken as evidence.

You will be allowed to continue with the exam if you wish, a line will be drawn under your work so the Module Leader will know at which point you were suspected of academic misconduct.  You will not be given extra time to allow for the disturbance.

At the end the exam, your exam booklet/paper and any items confiscated will be forwarded to the Conduct and Appeals Unit who will contact you to discuss the matter further.

 

You MUST Bring 

  • Your current University ID card to each exam.  If you do not have your current University ID card, please bring another form of photo ID with you, such as a passport or driving licence.
  • Stationery needed to complete your exam, stationery cannot be provided for you.
    • Calculators should be as specified by your Module Leader.  They should not be programmable or able to store data.  Mobile phones cannot be used in place of a calculator.
  • If you are taking an ‘open book’ exam, you canonly use books, notes etc. as specified by your Module Leader.

 

Optional Items To Bring

  • A hot or cold drink, including those in reusable containers. Please remove labels off plastic bottles before entering the exam room.

 

You Must NOT Bring

These items should be placed with your personal belongings, they MUST NOT be on your person or on your desk when you start your exam.

  • Revision notes.
  • Pencil cases (unless they are clear plastic) or glasses cases.
  • Blank paper to make rough notes.  If allowed by your Module Leader, blank paper will be provided for you.
  • Dictionaries.  University policy does not permit the use of any dictionary in exams.
  • Mobile phones and other electronic devices*.  You are advised not to bring these items to your exam.  If you do bring them, please turn them off (not to silent) and place them with your personal belongings or in a clear plastic bag (provided) under your chair.
  • Valuable items.  The University accepts no liability for the loss of or damage to the personal property of any student whilst on University premises, you are advised to leave valuable items at home.

* Prohibited electronic devices include: mobile phones, electronic organisers, programmable calculators; watches, including smart watches; fitness Bands, MP3 players, wireless earbuds etc. 

The Invigilator may inspect anything that you have with you at your desk.

 

 

Exam Clash Form

You should download and complete the Exam Clash Form if:

  • One or more of your exams are scheduled for the same time.
  • You have three exams scheduled on the same day, morning and afternoon. 

If you have identified a clash between an exam and an in-class test/time constrained assignment or viva, please inform your Module Leader for that module. 

Exam Clash Form 2021-2 (Word doc 55k)

Clash forms should be submitted via email to Exams@wlv.ac.uk by the 10th December 2021.